ROUNDPEN COVER CONTRACT
Equine Concepts, LLC
26715 Old Owen Rd. Monroe, WA 98272
206-650-3312
www.equineconceptsllc.com * e-mail: equineconcepts@yahoo.com
CCB# EQUINECL943QL
A.) Basic Freestanding Unit Specifications: Intended purpose roundpen only
Standard Rafters, 2 x 3" galvanized Gator Shield tubing trussed with 1" square galvanized Gator Shield tubing.
Perlins, 2 x 3" and 2 x 2" galvanized Gator shield tubing.
Standard uprights, 2 x 3" galvanized Gator shield tubing.
Circumference tube, 2 x 3" galvanized Gator shield tubing.
Center Spider
18 oz Construction vinyl with 12” valence and securing rope.
6 ft. diameter wind vent with 8 ft diameter umbrella.
All bolts and hardware for unit are grade 8.
4-12 pitch roof with 10ft sidewalls.
B.)Shipping and Delivery:
Freight charges for said kit materials to erection site are to be paid in full @$3.25 per loaded mile from Monroe, WA
to job site. Due to gas/diesel fluctuations, prices may vary accordingly. Equine Concepts will arrange for the delivery
of kit materials within a timely manner, usually, but not limited to, 8-10 weeks upon receiving signed contract and
required Deposit(s)see section G. Customer shall provide a suitable site for proper access of tractor/trailer unit and
provide labor/equipment deemed necessary to properly unload said materials.
(Minimum fee of $300 for less than 50 miles)
C.)Erection/Installation:
Equine Concepts Charges a fee of $3600 to install the Basic Freestanding unit (see section A.) for WA residents
ONLY. EC will provide scaffolding, cement, and tools deemed necessary for the erection of said unit. Customer shall
provide an adequately leveled and prepared site for erection and installation of said kit. Re-setting, accessories and
customization will be extra. EC shall not be held liable for any delay due to circumstances beyond its control including
acts of God, casualty, injury, general unavailability of materials or unprepared site.
1.) Out of sate residents need to hire a contractor in their area with the option to have an Equine Concepts installer
consult with the contractor and supervise the project for a minimum fee of $600 per day for consultation and
supervision.
2.) Custom work and installing accessories will be $48.00 per man hr. plus material and will be billed accordingly
which includes installing wood, gale shields and gates. Prices stated herein may change. We will advise customer of
any changes. Due to the steel market fluctuations, prices may vary accordingly.
D.)Permits/Authorization:
It is the responsibility of the customer to find out the laws governing their state/counties concerning permits and
inspections from their local Building Department . Customer shall be responsible/pay for any required inspections
and/or permits. It is the sole responsibility of customer to provide Equine Concepts with proof of building authorization
if a permit is needed.
E.)Plans and Specifications:
Authorization for use of Plans and Specifications which may be supplied by Equine Concepts will be provided
exclusively to the customer named herein as a means to obtain a permit if necessary for only the construction of the
listed structure at the site address listed herein. Said plans and specifications are to be utilized only in the process of
erecting the kit materials at that exact site. There will be no acceptance of design or engineering changes.
F.)Performance Disputes:
The customer agrees that any and all disagreements and/or disputed relative to the proper performance of this
proposal/contract shall be settled before a third party independent Arbitrator located in King County. Time is of the
essence and both parties agree to make every effort possible in furthering the settlement of said dispute. Both parties
agree to accept that arbitrated settlement of any dispute as final and binding, and will have no further recourse
against the other party.
G.)Deposit(s)/Payments:
A deposit is required in the amount of sixty percent (60%) of total cover price amount and shall be submitted and
made payable to Equine Concepts, LLC singularly in the form of certified bank drafts by customer along with signed
proposal/contract and proof of building authorization(if needed) PRIOR to preparation of plans and kit fabrication. If
there is a termination and/or cancellation, at no fault of Equine Concepts, after deposit and proposal are received,
there will be a 5% administration fee of total cover price amount due, after which the customer shall receive the
remaining balance of their deposit within 30 days of cancellation/termination of order unless other arrangements have
been made. Final payment shall be paid upon delivery of kit material and/or before completion of cover. Cover will not
be completed with an unpaid balance. See Erection/Installation for any fees that may be incurred during the
construction of cover not included in the kit that customer shall be responsible for. Custom work will be extra: (man
hrs. and material). In the event that a cover is completed with an unpaid balance, the EC Cover may be repossessed
by an EC agent from the customer within but not limited to 60 days of completion. Contract will be null and void and
there will be no reimbursements to customer. Any damage to property due to a repossession of cover shall be
customers sole responsibility.
H.)Pro-Rated Warranty:
Equine Concepts provides a seven (7) year pro-rated limited warranty from date of delivery of kit material for parts
and frame. Vinyl cover material is warranted by Rainier Ind. of Tacoma, WA. Warranties do not cover any damage
due to snow load. Warranties do not cover any damages due to winds above 45 miles per hr. Warranties do not cover
any damage due to usage of cover other than its intended purposes. EC shall not warrant damage due to
circumstances beyond its control including natural disasters, damage from vehicles or machinery, misuse and abuse
or failure of customer to provide adequate general maintenance. Equine Concepts will NOT be held responsible for
any damage to product/persons/livestock/ or property and it is customers sole responsibility of liability under the
event that the EC cover is altered, removed or re-installed at a different location. No warranty transfer to new
ownership due to property sale and/or selling of and removing/reinstallation of unit.
I.)Acceptance:
I/we the Customer(s) as named herein has read, understands and accepts the entire specifications and conditions
stated in this proposal/contract for ONLY the Equine Concepts Round pen Cover. I/we agree to the deposit and
payment terms as specified in this proposal/contract. I/we understand that after Equine Concepts has received the
deposit of 60% of cover price with a building authorization(if needed) and this signed and dated document, only then
will any plans or fabrication of cover be started. Absolutely no order will be processed without having met these terms.
Basic Freestanding Unit (see section A. for specifications)
Base Price: Vinyl Color Options:
40ft - $14,400 White, Sand, Steel Grey, Hunter Green
52ft - $24,000
60ft - $28,000 Frame comes in Galvanized Gator Shield. There is a $3500
62ft - $32,000 Powder Coating fee if a different color is desired.
Upgrades :
Channel Upgrade for wood 5 ft high. $1,200 (wood not included)
Custom Single Gate 5ft. high $860.00 (includes extra upright)
Custom Double Gate 5ft. high $1,720
*Gates are only available with the Channel Upgrade*
*Gates will vary in width in accordance to what round pen cover size is chosen*
Wood package - 5ft high $3,400 - Includes; 160 - 2x6x12' T & G Select Decking,
32 - 2x6x12' T & G Treated Decking, 32 - 4x4x8' Treated Decking Posts.
*Wood is only available with the Channel Upgrade*
Gale Shields Vinyl Screening $2400.00 5ft. high
Gale Shields Vinyl Screening $3200.00 10ft. High
Shipping $3.25 per loaded mile (see section B.)
Installation $3600 WA residents ONLY ( see section C.)
Size:_______________ see above Price:$________________ see above under Basic Freestanding Unit
Vinyl Color:__________________ see above for color options
Frame Color:________________ see above for color options(custom colors available for an extra fee)
Upgrades: see pricing under Upgrades above
Single Gate$______________ Double Gate$_____________
Custom Channel$____________ Tongue and Groove Wood$____________
Gale Shields 5ft. High$_________ Gale Shields 10ft. High$________
Shipping @$2.10 per loaded mile from Monroe, WA to job site (see also section B) :
Number of Miles____________ Total price for Mileage$____________
Installation$2560 for WA residents only (see also section C)
TOTAL: $_____________________
8.8% Tax: $__________________ WA residents only
TOTAL w/TAX:$______________WA residents only
50% DEPOSIT: $__________________ (see section G.)
By________________________________Date__/__/2008 By______________________________Date__/__/2008
Print Name Print Name
____________________________________________ ___________________________________________
Signature Signature
____________________________________________ ___________________________________________
Address Address
____________________________________________ ___________________________________________
Phone No. Phone No.
____________________________________________
Roundpen Cover Site Address if different from above
Accepted : Equine Concepts, LLC
By_________________________________Date__/__/2008__________________________________________
END OF CONTRACT
Sign and Date
I/we understand our cover may be used for advertising purposes by Equine Concepts, LLC
ADDENDUM
All material is guaranteed to be as specified. Any alteration or deviation from specifications involving extra costs will
be executed only upon written orders, and will become an extra charge over and above the estimate.